Get Involved!

1 

CLUB DIRECTOR – Approx. 200-250 hours per season (This position receives a small stipend of $5 per registered player)

• Sets dates for information meeting, registration period, Evaluations & tournament

• Prepares PowerPoint for information meeting

• Main communicator to club

• Keeps master promotional email list for club

• Prepares master email list for all registered players, families, etc after registration closes

• Prepares email lists per team

• Presents season information at Parent Information meeting

• Coordinates registrations and payments, enters data as it comes in

• Assures all registrations fees are paid by players

• Assures all JVA medical releases have been received and consolidates for each team

• Recruits coaches

• Reserves gym/gym rentals

• Notifies players of team assignments

• Puts together rosters for coaches with player’s numbers, names, birthdates

• Puts together attendance schedules for each team

• Registers teams for tournaments

• Adds staff, players and rosters to AES when required for tournaments

• Sends out tournament schedules to teams

• Obtains W-9 tax forms from staff as needed

• Distributes 1099-NEC to staff making $600+

• Submits form 1096 to IRS

• Files IRS Tax Form 990-N (e-Postcard)

• Keeps track of club historical data

• Works with Treasurer for budget and expenses

• Coordinates actions of committees and communicates to Board of Directors

Requirements – Must have strong people, communication and organization skills and experience with Microsoft Word, Excel and PowerPoint

2

SCHEDULER – Approximately 40-50 hours

• Prepares tournament and practice schedule

3

EVALUATIONS COORDINATOR – Approximately 15 hours

• Set up and run evaluations

4

APPAREL AND UNIFORMS – Approx. 40 Hours

• Uniforms

  • Design on Boombah website

  • Tweaks order form with new design, gives design photos to director for information meeting

  • Prepare order after registration closes

  • Coordinates players numbers as needed to not duplicate if there is a chance someone could sub at a higher or lower level

  • Prepare order after registration closes

  • Sends order to Boombah for artwork, approves artwork and finalizes order

  • Distributes uniforms when they arrive

• Apparel

  • Work with Shea design for apparel order

  • Select dates to keep order open

  • Picks up order and distributes apparel items to teams at practices

5

PICTURE DAY COORDINATOR – Approx. 10 hours

• Set up picture day with PocketWatch

• Obtain picture order forms and distribute prior to picture day

• Distribute pictures to Teams when finished

• Coordinate picture times for teams and be at school during picture session

6

TOURNAMENT COORDINATOR – Approx. 20-30 hours

• Runs Eagle Leap 16U tournament at End of February

7

CONCESSIONS COORDINATOR for TOURNAMENT – Approximately 30 hours

• Works with school concessions for candy, pop, nachos, ice cream treats, hot dog needs

• Works with School Food Service, for pulled pork meat & buns, malt cups, pickles

• Works with Bennetts for pizza and water

• Picks up Pizza’s and food items day of tournament

• Works at concessions stand day of tournament to provide direction

8

WEB PAGE – Approx. 20 hours

• Keep WIX website up to date    

9

MARKETING/FACEBOOK – Approx. 20 hours

• Sends communications to Eagle newspaper for information meeting

• Requests information be included in high school announcements about information meeting

• Requests information be included in high school announcements about reminders for season registration

• Creates PowerPoint slide and sends to high school to post on TVs in commons to advertise information meeting, etc.

• Makes flyers for high school varsity coach to hand out pertaining to information meeting and registration

• Makes flyers and drops off at elementary school for information meeting and registration

• Puts information on Facebook

• Creates slide and sends to high school to post on TV’s in commons advertising information meeting, etc.

• Adds team and tournament pictures through the season to Facebook page

10

COACHING - Approx. 100 hours (Coaches receive a small stipend of $300-575 at end of season)

• Teach the fundamentals of volleyball and help players develop good sportsmanship 

• Prepare practice plans

• Attend coaching clinics

• Run 1-2 practices per week, usually Sunday afternoons and occasional Wednesday evenings, approx. 17 practices per season

• Assist with pre-season evaluations and team placements

• Attend a minimum of 5 one day tournaments with your team

• Must complete Abuse Prevention System training and pass background check every 2 years

11

BOARD OF DIRECTOR MEMBER - Approx. 5-6 meetings per year

Interested in becoming involved with the financial aspect of running a non-profit, decision making for policy and helping to oversee general club operations?  We have room on our Board of Directors for new members.  If interested, reach out to any of the current board members.